WHAT WE ARE:

In November 2012, with the help of Rural Action Yorkshire, 3 Gayles residents set up the Gayles Heating Oil Co-op. It was seen as such a good idea, given the savings achieved, that first Dalton & then Kirby Hill/Whashton set up their own Oil Co-ops. However, all three co-ops order together to increase the buying power of the co-op & share the work involved as all co-ordinators are volunteers.

Oil Co-op membership is open to all residents of Gayles, Dalton, Kirby Hill & Whashton and enables members to purchase heating oil 4 times a year through the Oil Co-op. Co-ordinators negotiate, on behalf of the co-op members, to secure a discount using a number of oil companies for each order. Co-ordinators are all volunteers & receive no greater benefits than any other oil co-op members.

Buying in bulk not only saves the members money but also reduces the number of oil tankers on our country roads and is a more sustainable way of ordering heating oil.

WHAT WE DO:

n  Liaise by e mail with members to organise a bulk delivery on or after a set date

n  Contact the oil companies to get the best price

n  Order oil on behalf of those who have requested oil (min 500 litres per household)

WHAT WE DON’T DO :

n  Handle money

n  Issue invoices etc

n  Deal with your invoice queries

 THE CONTRACT TO SUPPLY HEATING OIL IS BETWEEN THE HOUSEHOLDER/RESIDENT & CHOSEN OIL COMPANY

HOW THE OIL CO-OP WORKS:

n  You must first join the oil co-op in your village – see the membership document for each oil co-op which you can download & print from this page

n  Once you have completed & signed your membership form deliver it to the co-ordinator for your village.  REMEMBER we order 4 x times /year eg Nov/Feb/May/Aug. Members can also order oil at other times independently.

n  The week before the order dates an e mail is sent to members with a reply deadline time & date. Send an e mail to the oil co-op to tell us if you do or do not want oil. You MUST meet the deadline with your reply.  

n  The Co-ordinators collate all the members order into a bulk order & E mail around 10 suppliers for quotes

n  The Co-ordinators decide on the chosen oil supplier on price alone  

n  All members are then advised by e mail of the supplier & the anticipated delivery date IF YOU HAVE ORDERED OIL CHECK YOUR E MAILS REGULARLY until the e mail is received especially if there are access arrangements to make eg oil tank locked etc

n  The chosen supplier delivers to oil co-op members & invoices them direct.

n  Members are responsible for meeting the payment dates/times.

n  Any member whose invoice is not paid in accordance with the suppliers terms will not be able to order oil through the Oil Co-op until the balance is cleared in full.

WANT TO JOIN ?

n  Complete the membership forms below & hand it to the village Co-ordinator at the address given on the form and await your invitation BY E MAIL to order heating oil in November, February, May & August each year.